Transferring public-sector jobs out of Tallinn

During the March 23rd Cabinet meeting, the government discussed a plan for moving 1 000 public sector jobs out of Tallinn, which would affect approximately 40 state authorities. Each ministry presented proposals for its own area of administration, which would coordinate the organizational activities for the transfer of jobs. The exact action plans will be submitted by the ministries, to the Government, in May.

“The Government’s objective is to increase the state’s presence all over Estonia and to make the labour market of the country’s regions more diverse. We have become accustomed to the fact that, outside Tallinn, there are state employees who provide direct services to residents. Developments in technology and e-services also allow so-called backroom officers to work and live in their preferred areas all over Estonia,” said Minister of State Administration, Mihhail Korb.

In the movement of jobs to county centres, the focus is particularly on central government authorities, of which about 55,000 people were employed as of last year; of these, 45 percent are in Tallinn. In particular, the jobs that can be moved to these regions involve day-to-day operations that do not depend on location. The plan isn’t to take the constitutional institutions and ministries, or the agencies providing services to residents and businesses of the capital and of nearby areas, out of the capital. An analysis, taking into account the broader plan, was carried out in 2016 within the framework of the preparation of the analysis of state tasks.

“The plan was drawn up taking into account three important points: the quality of public services must be maintained, restructuring costs should remain within reasonable limits, and particular areas should have the prerequisites needed in order to find the necessary employees,” said Mihhail Korb.

The job functionalities that are most likely to be moved to the various regions are those where a state authority is expanding a branch, or where an entire work unit can be moved, or a partial unit can be located in another city. An example of the branch expansion solution was the State Shared Service Centre, which in addition to Tallinn, has added offices in Tartu and Viljandi.

First, the State Real Estate Ltd (RKAS), together with every Ministry, will map and analyse the real estate opportunities in county centres and cities of particular regions, taking into consideration the necessary conditions for job creation. Then, the RKAS will make proposals for the placement of jobs in the regions in order to have as little impact on operations as possible, or while not inhibiting the activity of the authority at all. At the same time, methods will be used for the placement of various state authorities in one building in order to create synergies between the institutions and provide easier access to public services. After that, the authorities will be able to start preparing the job transfer processes, which are planned to be completed by 2019.

During the debate over moving jobs out of Tallinn, Cabinet members highlighted the need to analyse telework job creation opportunities. The Minister of Public Administration was assigned to analyse, in cooperation with other ministries, the existing practices of the organization of telework, and to provide proposals for opportunities for expanding telework.

The Ministry of Finance will further analyse, in cooperation with the relevant ministries, the options for moving state enterprises and foundations out of the capital. A relevant analysis will be presented to the Cabinet in the autumn of 2017.

Source: Estonian Ministry of Finance

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